Factoring Setup - Strato Pay

Strato Pay is a factoring partner of EZ Loader TMS that allows direct email submittal of your customer invoice and related invoice documents from within EZ Loader to Strato Pay.

If you are not a Strato Pay customer and would like to find out more about Strato Pay's options, Click Here to check them out!

Factoring - Strato Pay - Setup

Step 1: Email support@ezloadertms.com and inform your support team that you will be utilizing Strato Pay as your factoring company. There are some background account settings your support team will need to adjust.

Step 2: For customers that you want to factor you will need to make some adjustments to their customer profile.

Step 2.1: Navigate to the customer profile that you want to factor > Accounting > Billing > Edit > Select the "Factor This Customer" checkbox

Step 2.2: You will need to adjust the "Invoice Doc Types" for the customer being factored with Strato Pay. The "invoice doc types" setting determines which documents get included in the "Customer Invoice PDF Packet" which is ultimately sent over to Strato Pay.

Step 3: Within each customer's profile that you want to factor, navigate to Accounting > Invoice Settings and Requirements > Edit > Invoice Doc Types > and select all of the following : 

1. Carrier POD
2. Carrier Invoice
3. BOL
4. Vendor Invoice
5. Carrier Rate Confirmation
6. Customer Rate Confirmation

***NOTE: YOU DO NOT WANT TO INCLUDE ALL OF THESE DOC TYPES IF YOU ARE NOT FACTORING THE CUSTOMER OR YOU WILL SEND THE CARRIER RATE CONFIRMATION TO YOUR CUSTOMER WHEN YOU INVOICE THEM DIRECTLY***

Step 4: Within each customer's profile that you want to factor, navigate to Accounting > Invoice Settings and Requirements > Click the following Checkboxes:

Factoring - Strato Pay - Sending Invoices to Strato Pay

***PLEASE NOTE: This section assumes you have already received "Customer Credit Approval" from Strato Pay for the particular customer you are planning to factor with Strato Pay from EZ Loader.

Once a load is in the Invoicing stage (i.e. The load is in "Received" status and can be found in the "Invoicing page" located on the left toolbar) an invoice batch must be created by selecting the paper airplane Icon next to "Customer Invoices Manual"

Once an "invoice batch" has been created, select the "envelope" icon to view the "The Email Send Window" where you will find "invoices@stratopay.com" already entered as the recipient. Click "Send" to submit the "Customer Invoice PDF Packet" email to Strato Pay. 

This will move the invoice from the "Customer Invoices Created" section into the "Invoices Batches Sent" section immediately below. 

Additionally, once the "Customer Invoice PDF packet is sent to Strato Pay, you will be responsible for entering A "Customer receipt" and "Carrier payment" into the applicable load profile. 

To enter a Customer Receipt or Carrier Payment, Navigate to > Load Profile > Accounting > Checks > enter applicable check type and information as demonstrated in steps below:

Once a Customer Receipt and Carrier Payment have been entered you will now want to move the Load status to "Completed"

Please Note: As you begin utilizing the integration, we recommend contacting your Strato Pay representative to confirm they have received the invoice submission email.